9 ms·

An Alternative to Stand-up Meetings

49 points by alexgodin 13y ago

jrochkind1 13y ago
Everyone sending email status updates to everyone else daily is an alternative to stand-up meetings? I mean, I guess it is.... it's in particular, an alternative that was very common before stand-ups were invented and became popular, which was judged ineffective and inefficient by those who invented stand up meetings. But, sure. In other news, planning everything out in advance is an alternative to agile development.
rmaccloy 13y ago
Everything old is new again. Email status is a check-in method as old as, well, email. This works great if you have a reasonable number of people working largely on independent areas, or if your pace is slow enough to drive consensus through email. If you need to reach team consensus regularly and quickly, e.g. on architectural or design decisions, synchronous standups are still better, even virtual ones over IRC or FaceTime or whatever. (If you hear people saying "wait, why/when did we do that?" a lot, you may be in this situation even if you'd rather not be.) I'm not a standup (or capital-a Agile, bleh) zealot by any means, but if you've got more than two people working closely on an area, and you're going quickly, regular and delineated synchronous communication still beats email threads for efficiency.
- mildavw 13y ago
  Agreed. It depends a lot on the team and the project. Our team of six devs had stand-ups every 90 minutes all day every day for 9 months when were all touching the same app. It was appropriate and we got a lot done. When the nature of our work changed, we switched back to a daily stand-up.
crazygringo 13y ago
I dunno... I feel like if I'm totally honest, there's a good chance I would wind up just ignoring 90% of those e-mails, or at least not reading them carefully enough. For me, I feel like the benefit of a stand-up is exactly that it forces everyone to pay attention and meet for 5 min, not just so that everything important gets communicated, but that everyone knows everyone else heard it. And people can ask important questions and know everyone else heard the concern and answer as well.
- donmcc 13y ago
  For me, the point of a standup meeting is to spark conversations; the status information everyone reports is really secondary and a convenient excuse to get everyone face-to-face and talking. And this type of interaction happens much more easily when everyone is in the same location at the same time.
  - philwelch 13y ago
    Yes, and those are exactly the rambling 30 minute standups everyone hates.
    - donmcc 13y ago
      I agree, and if your standups are longer then ten minutes, you're doing it wrong. You need to (politely) stop the rambling and suggest that interested parties talk after the standup. The idea is to spark conversations, not waste everyone's time.
- derefr 13y ago
  > but that everyone knows everyone else heard it. How about simply having a company policy that everyone should MVCC their decisions based on received email "transactions"? I.e., if someone sends out an email, then everyone else MUST (in the RFC sense of MUST) read it and digest it before making any new decisions. It still operates asynchronously--you can finish whatever you were head-down working on before checking your email--but you have to check it before you move on to whatever comes after that. Or, in more cynical terms: fire everyone who ignores these emails until the problem corrects itself.
  - reinhardt 13y ago
    The problem to correct itself is all this bullshit TPS reporting hidden behind fancy new buzzwords and "methodologies". My rule is: if something affects my work, put it in my TODO list. If I am a Devops engineer, reading emails or standing up in a circle (jerk) pretending to listen carefully and understand what designer X, mobile developer Y and product manager Z did the day before or plan to do today is a waste of my time and theirs.
bguthrie 13y ago
For a long time, Agilists recommended that teams colocate as an antidote to the kinds of tepid collaborations that happen at large software teams in large companies. But collaboration tech has gotten better, and modern, nimble teams should be "built to explode" - you should be able to work together in the office, or at Starbucks, or anywhere on Earth, if you have to. Start with distribution as a goal and few physical issues will disrupt you. This sounds great as long as you keep the spirit of the standup alive - a standup is for the whole team, not management, and should be a quick read.
rufeeooo 13y ago
sounds great if your team doesn't really work together
lucisferre 13y ago
> Stand-ups are great but they have some major flaws: they're synchronous, everyone needs to be in the room (or on the phone), and often after the meeting much of the content is lost That pretty much nails it. I'll admit though I hate standups. Any value it has as a concept is completely lost in its practice.
- chris_mahan 13y ago
  We do standups several times per day, one on one with the people we need to talk to. It's called conversation.
  - lucisferre 13y ago
    Heh, no kidding. Edit: Looks like this "conversation" idea may have jumped the shark too. Management consultants are already trying to horn in on this technique (http://www.amazon.ca/The-Art-Conversation-Neglected-Pleasure/dp/1592404197 http://www.amazon.ca/The-Art-Conversation-Neglected-Pleasure...). Pretty soon we'll need "conversation masters" and some sort of certification process.
    - chris_mahan 13y ago
      Homo Sapiens already has already mastered conversation.
snorkel 13y ago
No, no, and no. A 15-minute standing meeting is much more efficient. Mandating daily email check-ins means developer time would be wasted writing these emails, and everyone's time is then wasted reading these emails and then participating in the ensuing off-topic discussion threads spawned from each email. A scrum-master's job is remove impediments, and thereby allowing developers to concentrate on development. Mandating that developers generate and then participate in a lot of email noise is counterproductive.
- philwelch 13y ago
  I can read faster than you can speak. I can probably even write faster than I can speak. And most importantly, I can defer both activities to a time when I'm not focusing on something. It's standups that are the impediment.
jsavimbi 13y ago
Another 10 direct emails alonng with cross-posts and threaded conversations is exactly what I don't need to get out of a stand-up.
lenjaffe 13y ago
when the daily, morning status meeting started being referred toas 'the stand-up', concepts got blurred. a meeting is held as a stand-up in order to encourage brevity. so the poster is looking for alternatives to morning status meetings, not stand-up meetings. stand-up meetings are just fine. thankyouverymuch
- flurdy 13y ago
  Agree. Stand ups are about syncing up, focus and helping each other, not status reporting to line management. I ranted about it this a few days ago: http://blog.flurdy.com/2013/04/i-dont-care-what-you-did-yesterday-i.html http://blog.flurdy.com/2013/04/i-dont-care-what-you-did-yest...
chris_mahan 13y ago
Email is absolutely fine. Just learn to write succinctly.
onemorepassword 13y ago
Now on the one hand, we do mail-ins as well whenever someone can't make it to the stand-up, especially since any team member can work from home whenever they like. Plus our starting time is loosely defined as "let's all try to be there around 10-ish", so some people are already in the flow since 8:30 by the time the last team member shows up. However, every time someone proclaims to have found a better alternative for the stand-up, I always go looking for the "you-were-doing-it-wrong" red flag. One thing stand out: "No need to take notes in a stand-up or bother someone with questions [...]" Notes? Bothering someone with questions? These are hints that there was a dysfunctional stand-up in place to begin with, in which case it's hard to judge how well the alternative works. In my experience, mailing in works fine as a workaround for situations where having a physical standup is impossible or disruptive, but certainly no equal alternative to spending a few minutes actually sharing information face to face with all the non-verbal high bandwidth communication that goes with it. One look, one gesture can say more than an entire email.
- philwelch 13y ago
  "One look, one gesture"? This is engineering, not a fucking love story. Ordinary English should be sufficient to communicate status information.
gefh 13y ago
"Google does weekly emails" Practices at Google vary widely between teams. Nothing as trivial as this is going to standardized across the company...
d0m 13y ago
Tired of these self promoting articles. "An alternative to stand-up meetings" -> We use our product. Oh, shameless plug, try it. What's even more frustrating is how they game the upvote to reach front-page. So, not only it's a disguised article, but it also hide more interesting ones. </end-of-grumpy-rant>
mikec3k 13y ago
This might be a good alternative for someplace like my company where team members are in different time zones. When I'm getting to work around 9 in SF, it's already evening for the team members in Bulgaria.
DanielBMarkham 13y ago
I think people make a mistake when they assume that the stand-up is about an exchange of data. It's not. It's a social construct. Technology development, especially in a team, is a social activity. We need to create social rituals for it to work at maximum efficiency. The "bugs" he sees in the process, "synchronous, everyone needs to be in the room (or on the phone), and often after the meeting much of the content is lost" -- those are features. People need to synchronize for social purposes. They need body language to help debug subtle performance issues. They need to have problems shoved in their face to either act on or forget. That's all great stuff.
- johnrob 13y ago
  There is evidence that stand-up meetings are indeed a social construct: the meetings are functionally useless and the content is redundant (or at least should be redundant - nobody waits until the next morning to address a blocking issue). The only plausible justification must be social.
- Macsenour 13y ago
  I say it over and over: This is not a status meeting, this is a communication meeting. What isn't a blocker for you, might be a blocker for someone else.
- reinhardt 13y ago
  Thanks for putting into words and explaining so eloquently why stand-ups are the most unpleasant 5-10 minutes of my working day.
  - anthonyb 13y ago
    Thanks for not adding anything meaningful to the conversation.
- anthonyb 13y ago
  The other thing that a lot of people forget is that a stand up is supposed to be informal. If you're leaving a paper trail that management can go back through (even in theory), then it will get sanitised, and people will try and make themselves look good. The further you get from reality, the more value your "stand ups" will lose. There's a good reason for the "pigs and chickens" analogy.
mixmastamyk 13y ago
Tried this with a wiki page once, it worked pretty well. Once thing I noticed that I have a lot of information at the end of the day, and not the beginning. First thing in the morning I barely know my name, about the worst time to ask me anything. So I've always found the morning fascination a bit odd.
mmattax 13y ago
Great post, we (Formstack) built DailyStatus (http://dailystat.us http://dailystat.us) to ease our standup meeting pain. We're a remote company so dealing with timezones and internet connections for video was always a pain.
therandomguy 13y ago
I'm surprised no one mentioned https://idonethis.com/ https://idonethis.com/ Is that not as popular as I thought it was?
BoyWizard 13y ago
I feel the thing that many people are missing is that 10 minutes 'stand-up' meetings every morning are important because they encourage 'accidental communication'. You might be debugging something that just broke, and remember, 'Oh John said this morning that his main priority today was to add some code to XYZ, which affects this, so I'll just check with him'. Contrary to popular opinion on HN, regular communication is important for most (if not all) business activities.

49 points by alexgodin 13y ago

Everyone sending email status updates to everyone else daily is an alternative to stand-up meetings? I mean, I guess it is.... it's in particular, an alternative that was very common before stand-ups were invented and became popular, which was judged ineffective and inefficient by those who invented stand up meetings. But, sure. In other news, planning everything out in advance is an alternative to agile development.

rmaccloy 13y ago

Everything old is new again. Email status is a check-in method as old as, well, email. This works great if you have a reasonable number of people working largely on independent areas, or if your pace is slow enough to drive consensus through email. If you need to reach team consensus regularly and quickly, e.g. on architectural or design decisions, synchronous standups are still better, even virtual ones over IRC or FaceTime or whatever. (If you hear people saying "wait, why/when did we do that?" a lot, you may be in this situation even if you'd rather not be.) I'm not a standup (or capital-a Agile, bleh) zealot by any means, but if you've got more than two people working closely on an area, and you're going quickly, regular and delineated synchronous communication still beats email threads for efficiency.

mildavw 13y ago
Agreed. It depends a lot on the team and the project. Our team of six devs had stand-ups every 90 minutes all day every day for 9 months when were all touching the same app. It was appropriate and we got a lot done. When the nature of our work changed, we switched back to a daily stand-up.

crazygringo 13y ago

I dunno... I feel like if I'm totally honest, there's a good chance I would wind up just ignoring 90% of those e-mails, or at least not reading them carefully enough. For me, I feel like the benefit of a stand-up is exactly that it forces everyone to pay attention and meet for 5 min, not just so that everything important gets communicated, but that everyone knows everyone else heard it. And people can ask important questions and know everyone else heard the concern and answer as well.

donmcc 13y ago
For me, the point of a standup meeting is to spark conversations; the status information everyone reports is really secondary and a convenient excuse to get everyone face-to-face and talking. And this type of interaction happens much more easily when everyone is in the same location at the same time.
- philwelch 13y ago
  Yes, and those are exactly the rambling 30 minute standups everyone hates.
  - donmcc 13y ago
    I agree, and if your standups are longer then ten minutes, you're doing it wrong. You need to (politely) stop the rambling and suggest that interested parties talk after the standup. The idea is to spark conversations, not waste everyone's time.
derefr 13y ago
> but that everyone knows everyone else heard it. How about simply having a company policy that everyone should MVCC their decisions based on received email "transactions"? I.e., if someone sends out an email, then everyone else MUST (in the RFC sense of MUST) read it and digest it before making any new decisions. It still operates asynchronously--you can finish whatever you were head-down working on before checking your email--but you have to check it before you move on to whatever comes after that. Or, in more cynical terms: fire everyone who ignores these emails until the problem corrects itself.
- reinhardt 13y ago
  The problem to correct itself is all this bullshit TPS reporting hidden behind fancy new buzzwords and "methodologies". My rule is: if something affects my work, put it in my TODO list. If I am a Devops engineer, reading emails or standing up in a circle (jerk) pretending to listen carefully and understand what designer X, mobile developer Y and product manager Z did the day before or plan to do today is a waste of my time and theirs.

bguthrie 13y ago

For a long time, Agilists recommended that teams colocate as an antidote to the kinds of tepid collaborations that happen at large software teams in large companies. But collaboration tech has gotten better, and modern, nimble teams should be "built to explode" - you should be able to work together in the office, or at Starbucks, or anywhere on Earth, if you have to. Start with distribution as a goal and few physical issues will disrupt you. This sounds great as long as you keep the spirit of the standup alive - a standup is for the whole team, not management, and should be a quick read.

rufeeooo 13y ago

sounds great if your team doesn't really work together

lucisferre 13y ago

> Stand-ups are great but they have some major flaws: they're synchronous, everyone needs to be in the room (or on the phone), and often after the meeting much of the content is lost That pretty much nails it. I'll admit though I hate standups. Any value it has as a concept is completely lost in its practice.

chris_mahan 13y ago
We do standups several times per day, one on one with the people we need to talk to. It's called conversation.
- lucisferre 13y ago
  Heh, no kidding. Edit: Looks like this "conversation" idea may have jumped the shark too. Management consultants are already trying to horn in on this technique (http://www.amazon.ca/The-Art-Conversation-Neglected-Pleasure/dp/1592404197 http://www.amazon.ca/The-Art-Conversation-Neglected-Pleasure...). Pretty soon we'll need "conversation masters" and some sort of certification process.
  - chris_mahan 13y ago
    Homo Sapiens already has already mastered conversation.

snorkel 13y ago

No, no, and no. A 15-minute standing meeting is much more efficient. Mandating daily email check-ins means developer time would be wasted writing these emails, and everyone's time is then wasted reading these emails and then participating in the ensuing off-topic discussion threads spawned from each email. A scrum-master's job is remove impediments, and thereby allowing developers to concentrate on development. Mandating that developers generate and then participate in a lot of email noise is counterproductive.

philwelch 13y ago
I can read faster than you can speak. I can probably even write faster than I can speak. And most importantly, I can defer both activities to a time when I'm not focusing on something. It's standups that are the impediment.

jsavimbi 13y ago

Another 10 direct emails alonng with cross-posts and threaded conversations is exactly what I don't need to get out of a stand-up.

lenjaffe 13y ago

when the daily, morning status meeting started being referred toas 'the stand-up', concepts got blurred. a meeting is held as a stand-up in order to encourage brevity. so the poster is looking for alternatives to morning status meetings, not stand-up meetings. stand-up meetings are just fine. thankyouverymuch

flurdy 13y ago
Agree. Stand ups are about syncing up, focus and helping each other, not status reporting to line management. I ranted about it this a few days ago: http://blog.flurdy.com/2013/04/i-dont-care-what-you-did-yesterday-i.html http://blog.flurdy.com/2013/04/i-dont-care-what-you-did-yest...

chris_mahan 13y ago

Email is absolutely fine. Just learn to write succinctly.

onemorepassword 13y ago

Now on the one hand, we do mail-ins as well whenever someone can't make it to the stand-up, especially since any team member can work from home whenever they like. Plus our starting time is loosely defined as "let's all try to be there around 10-ish", so some people are already in the flow since 8:30 by the time the last team member shows up. However, every time someone proclaims to have found a better alternative for the stand-up, I always go looking for the "you-were-doing-it-wrong" red flag. One thing stand out: "No need to take notes in a stand-up or bother someone with questions [...]" Notes? Bothering someone with questions? These are hints that there was a dysfunctional stand-up in place to begin with, in which case it's hard to judge how well the alternative works. In my experience, mailing in works fine as a workaround for situations where having a physical standup is impossible or disruptive, but certainly no equal alternative to spending a few minutes actually sharing information face to face with all the non-verbal high bandwidth communication that goes with it. One look, one gesture can say more than an entire email.

philwelch 13y ago
"One look, one gesture"? This is engineering, not a fucking love story. Ordinary English should be sufficient to communicate status information.

gefh 13y ago

"Google does weekly emails" Practices at Google vary widely between teams. Nothing as trivial as this is going to standardized across the company...

d0m 13y ago

Tired of these self promoting articles. "An alternative to stand-up meetings" -> We use our product. Oh, shameless plug, try it. What's even more frustrating is how they game the upvote to reach front-page. So, not only it's a disguised article, but it also hide more interesting ones. </end-of-grumpy-rant>

mikec3k 13y ago

This might be a good alternative for someplace like my company where team members are in different time zones. When I'm getting to work around 9 in SF, it's already evening for the team members in Bulgaria.

DanielBMarkham 13y ago

I think people make a mistake when they assume that the stand-up is about an exchange of data. It's not. It's a social construct. Technology development, especially in a team, is a social activity. We need to create social rituals for it to work at maximum efficiency. The "bugs" he sees in the process, "synchronous, everyone needs to be in the room (or on the phone), and often after the meeting much of the content is lost" -- those are features. People need to synchronize for social purposes. They need body language to help debug subtle performance issues. They need to have problems shoved in their face to either act on or forget. That's all great stuff.

johnrob 13y ago
There is evidence that stand-up meetings are indeed a social construct: the meetings are functionally useless and the content is redundant (or at least should be redundant - nobody waits until the next morning to address a blocking issue). The only plausible justification must be social.
Macsenour 13y ago
I say it over and over: This is not a status meeting, this is a communication meeting. What isn't a blocker for you, might be a blocker for someone else.
reinhardt 13y ago
Thanks for putting into words and explaining so eloquently why stand-ups are the most unpleasant 5-10 minutes of my working day.
- anthonyb 13y ago
  Thanks for not adding anything meaningful to the conversation.
anthonyb 13y ago
The other thing that a lot of people forget is that a stand up is supposed to be informal. If you're leaving a paper trail that management can go back through (even in theory), then it will get sanitised, and people will try and make themselves look good. The further you get from reality, the more value your "stand ups" will lose. There's a good reason for the "pigs and chickens" analogy.

mixmastamyk 13y ago

Tried this with a wiki page once, it worked pretty well. Once thing I noticed that I have a lot of information at the end of the day, and not the beginning. First thing in the morning I barely know my name, about the worst time to ask me anything. So I've always found the morning fascination a bit odd.

mmattax 13y ago

Great post, we (Formstack) built DailyStatus (http://dailystat.us http://dailystat.us) to ease our standup meeting pain. We're a remote company so dealing with timezones and internet connections for video was always a pain.

therandomguy 13y ago

I'm surprised no one mentioned https://idonethis.com/ https://idonethis.com/ Is that not as popular as I thought it was?

BoyWizard 13y ago

I feel the thing that many people are missing is that 10 minutes 'stand-up' meetings every morning are important because they encourage 'accidental communication'. You might be debugging something that just broke, and remember, 'Oh John said this morning that his main priority today was to add some code to XYZ, which affects this, so I'll just check with him'. Contrary to popular opinion on HN, regular communication is important for most (if not all) business activities.