I work across a couple of things, I found using one list or simpler approaches ultimately didn't suit me, so I built up an approach that works well for for me.

I work across a couple of things, I found using one list or simpler approaches ultimately didn't suit me, so I built up an approach that works well for for me. I have 4 main systems: 1. Personal Todos - - I use a Omnifocus[0] like webapp I built for myself - - Every item has a date (even if I have to push it back when time comes) - - Certain ongoing items will have a link to a Roam[1] page with more details (which is great as can collapse blocks of text, embed files, etc) - - I have a "Backlog"/"Some Day" list of items I want/need to do, but don't have a clear date yet, I review this once a week - - This system provides my day plan 2. Recurring Daily & Weekly Habits - - I use Conjure[2] (disclaimer I've built this) - - This includes habits such as daily planning, weekly planning with 'Backlog' review on Mondays, or weekend planning on Wednesdays 3. Per Project Task System - - Each project has it's own Linear or Trello project/board - - I keep a separation between Personal and Work/Project tasks, but sometimes will reference Work items in my Personal tasks if important 4. Comms List - - I keep a checklist of various comms channels (email, slack, whatsapp, twitter, etc) that I periodically work through 2 - 4 times a day, to ensure I didn't miss anything, or can close that 'loop' for a few hours I generally triage and balance time across items based on expectations I've set with others and my own goals. I use time tracking (in Conjure) and blocking to understand if I'll deliver on time, and reprioritize accordingly. Lot of the above is influenced by the book "Getting Things Done". [0] https://www.omnigroup.com/omnifocus/ https://www.omnigroup.com/omnifocus/ [1] https://roamresearch.com/ https://roamresearch.com/ [2] https://conjure.so https://conjure.so